Using the Files & Images Manager

Details

The Files & Images Manager (or Files & Images Library) is where all of your images and documents are stored. You can upload these files into the manager, then insert them into an email design (in the case of images), or linked to them for download by the recipient (in the case of documents).

Supported file types

You can also use the manager to sort and organise your files through the use of folders, you can move and delete files, upload new ones as well as make edits to images - all within the same interface.

How-to Guide

This article contains a number of guides for various related topics. Click below to jump ahead to a particular guide.

• Copy the Direct URL to a File
• Edit an Image With the Image Editor (this goes to a separate article)
• Insert an Image Into an Email (this goes to a separate article)
• Insert Social Media Icons Into an Email (this goes to a separate article) 
• Upload a File
• View File & Folder Details
• View the Base Path of a Folder
• Working With Folders
• Working With Files

Copy the Direct URL to a File

1. Select Files and Images from the sidebar (or open an email for editing and launch the manager when inserting an image).
2. Hover over a file in question and click the ellipsis.
3. Select Copy URL from the pop down menu. The direct URL (link) to the image will be copied onto your clipboard.
   

Upload a File

1. Select Files and Images from the sidebar (or open an email for editing and launch the manager when inserting an image).
2. Using the folders list to the left, select the folder you'd like to upload info.
3. Click Upload.
4. Browse to locate the file on your computer and select it. It will now be uploaded into the platform in the selected location.

By default, uploading a file with the same name as existing one will overwrite it. You can disable this behaviour by clicking the arrow next to the Upload button, choosing 'Upload settings', then disabling the 'Overwrite existing files' option in the dialog that follows. 

View File & Folder Details

1. Select Files and Images from the sidebar (or open an email for editing and launch the manager when inserting an image).
2. Locate the file in question & hover over it with your mouse.
3. You will now see the size of the file and, for images, you will also see its dimensions.
   
4. Also shown whenever you select a folder (including the All folders view), is the total amount of files inside the folder, as well as the space being taken up by files within that folder. Furthermore, the total amount of used space, as well as the total amount provided on your plan, is shown at the top right of the manager.
   

View the Base Path of a Folder

Knowing the base path (or base URL) of a folder in the manager means you can easily create URLs that refer to files in that particular folder.

1. Select Files and Images from the sidebar (or open an email for editing and launch the manager when inserting an image).
2. Locate the folder in question and click on it to select it.
3. Click the ellipsis next to the folder name and choose View Details from the pop down menu.
   
4. You can find & copy the required information on the Base Path tab.

Working With Files

1. Select Files and Images from the sidebar (or open an email for editing and launch the manager when inserting an image).
2. When the manager opens, you will see a series of folders to the left. Click on a folder to enter it - all of the files contained within will now be shown.
3. Hover over a file in question and click the ellipsis. From here, you can view the image, edit it, rename it, copy the direct URL to it, or delete it.
   
4. If you click on one or more files, you will see options near the top-right to download, copy, move or delete the highlighted files.
   

Folders with a share icon are folders shared with sub-accounts (if your account is part of a structure) and anything uploaded into, or removed from, a shared folder will also be reflected in the version of the folder that everyone else sees. 

Working With Folders

1. Select Files and Images from the sidebar (or open an email for editing and launch the manager when inserting an image).
2. When the manager opens, you will see a series of folders to the left. To add a new folder, click Add new folder. Furthermore, you can rename or delete a folder by selecting it, then clicking the ellipsis next to the folder name. These various options are all highlighted below.
   

Folders with a lock icon are system folders that cannot be removed or uploaded into. Folders with a share icon are folders shared with sub-accounts (if your account is part of a structure) and anything uploaded into, or removed from, a shared folder will also be reflected in the version of the folder that everyone else sees.